Group Protocol/Moving between Groups

1 If a trainer believes that a racer should be moved to an alternative group

a) Current trainer to discuss this with the prospective trainer and Head Coach
b) If agreed in principle then current trainer to consult with racer / parent
(and inform Committee Rep via Head Coach)
c) If acceptable to all parties then the date for the move shall be agreed and all parties informed
d) Current trainer to confirm move to the Head Coach and Committee Rep so that records can be updated
e) Head Coach to confirm change with Committee Rep (who will amend the Groups Schedule and inform other trainers at the regular meetings)

2 If a parent / racer believes that a racer should be considered for a move

Option A (Preferred)

a) Current trainer to be approached by parent / racer
b) Current trainer to discuss this with the parent / racer
c) If agreed in principle, current trainer to discuss this with the prospective trainer, Head Coach and Committee Rep.
d) If agreed by prospective trainer and Head Coach then current trainer to confirm this to racer / parent
e) Once acceptable to all parties then the date for the move shall be agreed and all parties informed
f) Current trainer to confirm move to the Head Coach and Committee Rep so that records can be updated
g) Head Coach to confirm change with Committee Rep (who will amend the Groups Schedule and inform other trainers at the regular meetings)

NOTE: If at any stage, one or other of the trainers or the Head Coach believes that the move is not in the best interest of the racer they will discuss this with the racer / parent to explain the situation. The Head Coach will convey this to the Committee Rep for information purposes
and the situation will be kept under review by the trainers concerned.

Option B (alternative but not preferred)

a) Committee Representative to be approached by parent / racer making a request for a move.
b) Parent / racer to give Committee Representative reasons for making the request.
c) Committee Representative to convey request to the current and prospective trainers and the Head Coach ahead of regular Trainers’ Meeting.
d) Request to be discussed at Regular Trainers’ meeting and a collective decision made (by the trainers and Head Coach)
e) If agreed at the meeting then the Committee Representative will confirm this to racer / parent
f) Once acceptable to all parties then the date for the move shall be agreed and all parties informed
g) Current trainer to confirm move to the Head Coach and Committee Rep so that records can be updated
h) Head Coach to confirm change with Committee Rep (who will amend the Groups Schedule and inform other trainers at the regular meetings)

NOTE: If at the regular Trainers’ Meeting, the trainers or the Head Coach believe that the move is not in the best interest of the racer they will summarise their reasons so that these can be conveyed back to the racer / parent
by the Committee Representative.
The situation will be kept under review by the trainers concerned.


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